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Freelance Event Project Manager / Producer #Fashion #Brand

London, Greater London, England

£350 - 400 per day

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JOB TITLE: Freelance Event Project Manager / Producer
LOCATION: Hybrid London (Hammersmith area)
EMPLOYMENT TYPE: Freelance / Contract
RATE: £375–400 per day (some flexibility) 
START DATE: February 2026
DURATION: February–May 2026 (conference delivery)

PATTERN:

  • February–April: 2 days per week

  • May: 4 days per week (conference month)

OVERVIEW

A well-known lifestyle and fashion brand is looking for a Freelance Event Project Manager / Producer to support a major conference taking place in May 2026. You'll be embedded with the creative production team, helping deliver shoots, content production, and event logistics from pre-production through to delivery.

This is a brilliant opportunity for someone who thrives on organisation, loves the detail and can keep multiple workstreams on track in a fast-paced creative environment.

KEY RESPONSIBILITIES

Pre-Production

  • Create production timelines from brief through to go-live

  • Build shoot schedules, product lists, call sheets, and shot lists

  • Support the Head Producer with campaign, ecom, stylised, and video shoot prep

  • Book locations, crew, models, and props

  • Manage SLAs, NDAs, travel, and expenses

  • Coordinate sample logistics and shipping (including carnets and packing lists)

On Set

  • Assist with packing and handling of products and props

  • Work with digi/photographer on file management

  • Ensure team is working to schedule and all deliverables are captured

Post-Production

  • Track invoices and reconcile budget trackers

  • Raise POs and ensure correct file naming and storage

  • Communicate with studio on file release

  • Upload files to shared platforms and coordinate with stakeholders

  • Work with retouch and video editors to manage delivery against deadlines

Additional

  • Organise castings for new faces and feet

  • Support social content creation during busy periods

  • Upload ecom imagery when needed

SKILLS & EXPERIENCE

Essential:

  • Previous experience as an Event based PM or Producer (agency, in-house, or brand-side)

  • Fantastic attention to detail

  • Super organised with excellent multi-tasking skills

  • Good knowledge of PowerPoint and Excel

  • Basic knowledge of Adobe Creative Suite

  • Confident, calm, and resourceful under pressure

  • Excellent communication skills

  • Able to work independently and as part of a team

  • Interest in fashion, lifestyle, or footwear brands (desirable) 

  • Experience with event or conference production (essential) 

WORKING PATTERN

Hybrid – London office (Hammersmith area) with some remote flexibility. Expect increased onsite presence during May for conference delivery.

APPLICATION REQUIREMENTS

CV and portfolio (if availble) or examples of previous production work. Please include day rate, availability and right to work status.

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Apply.